Chair RENTAL Direct, LLC - Equipment Rental Terms and Conditions


For purposes of this Equipment Rental Agreement, “we,” “us,” and “our” refers collectively to Chair Rental Direct, LLC, a Utah limited liability company, and its owners, members, managers, officers, directors, agents, third parties, and employees. “You” and “your” refers to the individual agreeing to be bound by this Agreement and the individual’s guests, visitors, agents, and employees.




You must provide us with valid payment card information to rent Equipment.  By providing us your payment card information you authorize us to charge you for the full amount indicated on the checkout page or invoice and for any subsequent charges related to missing, damaged or unreturned Equipment.  We may, at our discretion, delay initial authorization of your payment card until up to 72 hours from the time of your checkout.  No Equipment will be delivered until full payment is received.  We will keep your credit card information on file until all amounts owed to us are satisfied.  


Missing or Damaged Items

Missing, damaged or unreturned Equipment will be charged to the credit card at our replacement cost.  At your request, a detailed invoice of these replacement items will be provided to you.



You agree to accept delivery of all Equipment at the curbside of the designated location, or the nearest dry area in the case of inclement weather at the time of delivery.  You agree to inspect Equipment upon delivery and to notify us of any defects, damage, or dysfunctional Equipment prior to your acceptance of Equipment.  If you do not notify us of any defects, damage, or dysfunctional Equipment at the time of delivery you will be deemed to have accepted delivery of Equipment in good working order.  You agree to be responsible for set up and take down of Equipment.  Equipment is generally delivered on the day you requested unless otherwise agreed to between you and us or you and the third party delivering the Equipment.  Additional delivery fees may be added if the delivery location is beyond our regular service areas.



Arrangements will be made to pick up the Equipment on the date and at the time you specified in the registration process.  Failure to have the Equipment ready for pickup on the date and at the time specified will result in a charge for an additional day’s rental in an amount equal to the daily rental rate of the equipment, all or a portion of which may be withheld from your deposit, debited from your payment card on file or collected through any other lawful manner.



Title of Equipment shall at all times remain with us or with the third party who owns the Equipment.

Limitation of Liability

You assume all responsibility and liability for and agree to release, INDEMNIFY, defend, and hold harmless, Chair Rental Direct, LLC and its directors, employees, contractors and assigns from and against any and all liabilities, claims, losses, damages, expenses, attorneys’ fees, penalties, and judgments relating to or arising from this agreement, including without limitation for ANY REASON RELATED TO THIRD PARTIES OR FOR injury or death to persons and damage of property.



We make no warranty of merchantability or fitness of any particular purpose, either express or implied.  There is no warranty or representation that the Equipment is fit to your intended use or that it is free from latent defects.  We shall not be held liable to you or any third party for any loss, damage, or injury resulting from the operation, use, or failure of any Equipment.


Services Provided by Third Parties

You understand and agree that Equipment may be provided by third parties with whom we have contractual arrangements.


Return of Equipment

You agree to return the Equipment in the same condition in which it was received.  If Equipment is damaged, lost, stolen or its value is otherwise compromised, you will be invoiced for the full cost of any repairs or replacement plus 10%.  You agree that we may apply any deposit, if applicable, toward satisfaction of the obligations arising under this paragraph.  If your Equipment includes linens, tablecloths or other textiles that may become dirty during use, you may be responsible for cleaning fees which may be withheld from your deposit or debited from your payment method on file.


Location and Use of Equipment

You agree to use the Equipment only at the location where delivery takes place and not to remove the Equipment from that location for any reason.  You also agree to use the Equipment only for the purpose for which you have indicated and that you may not use the Equipment for any illegal purpose.



Upon completion of your order you agree to provide a non-refundable deposit in the amount of twenty-five percent (25%) of the total balance due.  The deposit is non-refundable and may be used, without limitation, to offset any lost opportunities or other costs incurred by us to repair or replace Equipment or as a result of your canceling an order.


Returns or Refunds

No returns or refunds will be available unless qualified under the cancellation policy below. 



If it becomes necessary to reschedule your event for any reason, we will provide our best effort to provide Equipment upon the requested day at the requested time.  If we are able to reschedule your event your non-refundable twenty-five percent (25%) deposit may be applied to the total balance due for the rescheduled event.



Upon your consent to these terms and conditions, we will provide our best effort to reserve and subsequently rent the Equipment listed on the checkout page to you on the dates and at the times you have requested.  We make no representation or warranty that the Equipment requested will be available on the dates and at the times you have requested.  We will notify you within two business days of your order if we are not able to fulfill your rental request.  If we are not able to fulfill your rental request within the time provided we will refund to you all amounts paid in the form of payment you used.  Rentals include delivery and pick up of the Equipment.  



Cancellations may be made 24 hours after a transaction has occurred at no charge.  Cancellations made 24 hours after purchase will be charged the 25% deposit fee. Cancellations made within 7 days of the event date will be charged an additional cancelation fee of twenty-five percent (25%) of the total agreed upon rental price in addition to the twenty-five percent (25%) non-refundable deposit. Cancellations made 48 hours or less of the event date will receive no refund.



Any legal notice under this agreement shall be given in writing and delivered in person or by certified or first-class United States mail, properly addressed and stamped with the required postage to the intended recipient.  No waiver of any breach or default shall be deemed a waiver of any later breach or default of the same or any other provision of this Agreement.  The invalidity or unenforceability of any provision of this agreement shall not affect the other provisions, and this agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted.  Neither party may assign any rights hereunder without the prior written consent of the other party, which consent shall not be unreasonably withheld.  This agreement and its attachment(s) set forth the entire agreement between the parties and supersedes any and all prior or contemporaneous agreements of the parties with respect to the subject matter contained herein.  No change, amendment, or modification of any provision of this agreement shall be valid unless set forth in a written instrument signed by both parties.  This agreement shall be governed by the laws of the State of Utah and any disputes, lawsuit or claims arising from this agreement shall be filed in a court of competent jurisdiction in Salt Lake County, Utah.